The short version: Post a compliance job in seconds — with AI helping make the ad compliant, auto-tagging the category and flagging when it needs a licensed tradie. Get competitive bids from vetted local tradespeople, capture before-and-after photos of the work, and keep every certificate, invoice and photo attached to the job. When a renter, agent or VCAT asks you to prove compliance, it's a click away — not a search through your inbox.
What "compliance" actually covers
For most Victorian rental providers, compliance isn't one task — it's a rolling calendar of recurring safety obligations, each with its own timing, its own type of licensed tradesperson, and its own record you're expected to keep. The common ones look like this:
| Obligation | Typical cycle | Who does it |
|---|---|---|
| Smoke alarms | Tested and maintained annually | Suitably qualified person |
| Gas safety check | At least every 2 years | Licensed / registered gasfitter |
| Electrical safety check | At least every 2 years | Licensed electrician |
| Rental minimum standards | Before each new tenancy | Varies by item |
| Pool / spa barrier | Compliance certificate every 4 years | Registered inspector |
We cover the two biggest recurring ones in detail in our guide to Victorian gas & electrical safety checks, and if you look after the property yourself, our overview of self-managing landlord obligations maps out the wider picture.
Where owners actually get caught out
Very few owners set out to be non-compliant. They get caught by the admin around it:
- Deadlines that creep up. A two-year cycle is easy to forget until a new tenancy is days away.
- Finding the right tradie. Regulated work needs a specific licence — a registered gasfitter, a licensed electrician — not just "a handyman who does a bit of everything".
- Lost paperwork. The certificate exists, but it's buried in an email from 18 months ago when the renter requests a copy.
- No clean audit trail. If a dispute reaches VCAT, "I'm pretty sure it was done" is not the same as a dated record with the certificate and photos attached.
How PropCommand helps with each of those
1. Post a compliant job ad in minutes
Describe the work in plain language and PropCommand's AI helps turn it into a clear, compliant job ad — tightening vague wording so tradespeople know exactly what's required. As you post, PropCommand automatically tags the job category (gas, electrical, plumbing, smoke alarms and so on), and alerts you when a job looks like it requires a licensed tradesperson — so a "quick fix" that legally needs a registered gasfitter or licensed electrician doesn't get handed to a general handyman by mistake.
2. Get the work done by vetted, licensed local tradies
Vetted local tradespeople bid competitively, so you're comparing real quotes instead of cold-calling around. Tradespeople can verify their ABN, which surfaces a verification badge on their profile and bids, giving you a clearer picture of who you're hiring.
Still your call: for regulated work, confirm the specific licence before you award the job — a Type A registered gasfitter for gas, a licensed electrician for electrical. The category alert and ABN badge point you in the right direction; the licence is what the law requires for the task.
3. Capture before-and-after photos on every job
PropCommand captures before-and-after photos of the maintenance work, attached to the job. That gives you visual evidence the work was actually carried out and the property's condition at the time — invaluable for compliance records, insurance, bond disputes, and simply proving a job was done properly.
4. Keep every certificate and photo in one place
Certificates, invoices and those before/after photos stay attached to that job — not scattered across email and phone camera rolls. Everything for a given property and task lives together, dated and in order.
5. Produce proof on demand
When a renter requests a copy of the latest check, or an agent or VCAT asks you to demonstrate compliance, you can pull up the job and download a job report as a PDF — a dated, itemised record with the work, the tradesperson, the before/after photos and the attached documents. Proof becomes a click, not a scramble.
6. Stay ahead of the next cycle
Because past jobs and their dates are all in one history, it's easy to see what was last done and when the next round is due — so a two-year check doesn't quietly lapse the week before a new renter moves in.
Your compliance-made-simple checklist
- Know your recurring obligations and their cycles (smoke, gas, electrical, minimum standards, pool)
- Award regulated work only to appropriately licensed tradespeople
- Collect the certificate, invoice and photos for every job — in one place
- Be able to produce a dated record within the required timeframe on request
- Track when each check was last done so the next one isn't missed
- Keep the whole trail audit-ready in case a dispute reaches VCAT
Turn compliance into a two-minute job
PropCommand lets property owners post compliance work in seconds, receive competitive bids from vetted, licensed local tradespeople, and keep every certificate and photo in one VCAT-ready audit trail — so proof of compliance is always a click away. Free for owners.
Frequently asked questions
What compliance work do property owners actually have to keep on top of?
For Victorian rentals the common recurring obligations include annual smoke alarm testing, gas and electrical safety checks every 2 years, meeting the rental minimum standards, and pool or spa barrier compliance on a 4-yearly cycle. You must arrange the work with appropriately licensed tradespeople, keep the records, and disclose or provide them when required.
How does PropCommand help owners stay compliant?
You post a compliance job in seconds, receive competitive bids from vetted, licensed local tradespeople, and keep every certificate and photo attached to the job in one audit-ready trail — so proof of compliance is always a click away when a renter, agent or VCAT asks for it.
How does PropCommand help me post the job correctly?
When you post a job, PropCommand's AI helps turn your plain-language description into a clear, compliant job ad, automatically tags the job category, and alerts you when the work looks like it requires a licensed tradesperson — so regulated work isn't accidentally sent to someone without the right licence.
Does PropCommand record photos of the work?
Yes. PropCommand captures before-and-after photos of the maintenance work, attached to the job, giving you dated visual evidence the work was carried out — useful for compliance records, insurance and bond disputes.
Are the tradespeople on PropCommand licensed and verified?
Tradespeople can verify their ABN, which surfaces a verification badge on their profile and bids. You should still confirm the specific licence required for regulated work — for example a registered gasfitter for gas checks or a licensed electrician for electrical checks — before awarding a job.
Does PropCommand keep a record I can use as proof?
Yes. Certificates, invoices and photos uploaded against a job stay attached to that job, and you can download a job report as a PDF — giving you a dated, itemised record to keep on file or hand over if your compliance is ever questioned.
This article is general information for property owners and is not legal advice. Compliance requirements vary by state and change over time, and individual circumstances differ. Always confirm your current obligations with the official sources — in Victoria, Consumer Affairs Victoria (phone 1300 55 81 81) — or seek professional advice before acting. PropCommand is a tool for arranging work and keeping records; it does not certify compliance on your behalf.